KRA eTIMS Integration Module for Perfex CRM – Kenya Tax Invoice Compliance

Make Perfex CRM fully ready for KRA eTIMS compliance.
This powerful module enables businesses in Kenya to submit invoices and credit notes directly to KRA eTIMS without leaving their existing workflow. Reduce manual work, avoid compliance gaps, monitor every submission in real time, and automatically print KRA verification QR codes on your documents.

Supports real-time (or near real-time) submission to KRA via certified integrators like Slade360, with a flexible, provider-agnostic architecture that can be extended to support additional eTIMS inegrator/providers as your business grows.

Whether you run a single company or a multi-tenant Perfex SaaS platform, this module provides a practical and scalable way to manage Kenya e-invoicing compliance from one place.

Note: This is a module for Perfex CRM

Quick Highlights

• ✔ Direct KRA eTIMS submission from Perfex CRM
• ✔ Real-time integration via providers like Slade360
• ✔ Automatic workflows for invoices & credit notes
• ✔ Built-in retry system for failed submissions
• ✔ KRA QR code support
• ✔ SaaS / multi-tenant ready

Why You Need This Module

Kenya Revenue Authority requires VAT-registered businesses to submit qualifying tax invoices and credit notes through eTIMS. Handling this process manually is slow, repetitive, and error-prone.

With this module, your team can continue using Perfex CRM as usual while seamlessly submitting documents to KRA eTIMS directly from invoice or credit note screens. You gain better compliance control, faster operations, and a complete audit trail for every submission.

Key Features

Submit to KRA eTIMS Directly from Perfex CRM

• Send invoices directly to KRA eTIMS from Perfex CRM
• Submit credit notes with proper reference to original invoices
• Manual submission or automated workflows supported
• No need to duplicate work in external systems

Automate Your Compliance Workflow

• Auto-submit invoices immediately after creation
• Auto-submit credit notes automatically
• Optional submission when invoices are marked as paid
• Reduces missed submissions and manual workload

Real-Time Submission Tracking

• Track statuses: processing, sent, failed
• Dedicated submissions page with searchable records
• Quick access to submission details from documents
• Stay ahead of compliance issues before they become costly

Retry Failed or Rejected Documents

• One-click retry for failed submissions
• Review logs and resolve issues quickly
• Eliminates complex manual recovery processes

KRA QR Code on Invoice & Credit Note PDFs

• Automatically print KRA verification QR codes on submitted documents
• Display KRA Control Unit (CU) number after acceptance
• Configurable QR code placement on PDFs
• Improves trust, verification, and audit readiness

Detailed Logs & Admin Visibility

• Full activity logs for API requests, responses, and errors
• Dedicated dashboard with submission statistics
• Clear audit trail for compliance and troubleshooting
• Built for confident monitoring and control

Flexible Provider-Based Integration

• Built-in support for Slade360 integrator
• Provider-agnostic architecture for future integrations
• Easily extend to other KRA-approved eTIMS providers
• Sandbox and production environment support

SaaS / Multi-Tenant Ready

• Fully compatible with Perfex SaaS and multi-tenant setups
• Super admin can share provider credentials across tenants
• Each tenant maintains its own Workstation ID
• Designed for scalable deployments and agencies

Perfect For

• Businesses in Kenya using Perfex CRM
• VAT-registered companies requiring KRA eTIMS compliance
• Accounting and finance teams managing invoice compliance
• Perfex SaaS providers serving Kenyan clients
• Organizations seeking automated, reliable eTIMS workflows

Requirements

• Perfex CRM v3.4.* or higher
• PHP 8.0 or higher
• Composer installed on the server
• Active eTIMS provider/integrator account
• Slade360 supported by default
• Valid provider credentials

Save time, reduce compliance risk, and modernize your invoicing workflow with a professional KRA eTIMS integration built specifically for Perfex CRM.